Personal Assistant to General Manager (Full time)

We are seeking a highly organized and proactive Personal Assistant to support the General Manager in various administrative and operational tasks. The ideal candidate will possess excellent organizational skills, attention to detail, and a commitment to supporting PGC’s
mission of environmental stewardship.

1. Administrative Support:
• Manage the General Manager’s calendar, schedule meetings, and coordinate appointments.
• Prepare and organize meeting agendas, minutes, and follow-up actions.
• Handle travel arrangements and accommodations for the General Manager.
• Ensure travel itineraries and arrangement are well-planned and communicated.
• Prioritize and organize tasks to ensure effective time management.
• Accompany General Manager to attend programs or activities.

2. Communication and Coordination:
• Act as the primary point of contact between the General Manager and internal/external stakeholders.
• Draft and prepare correspondence, reports and presentations as needed.
• Facilitate effective communication within the organization and with external partners.

3. Project and Task Management:
• Assist in the planning and execution of special projects and initiatives.
• Track project deadlines and deliverables, ensuring timely completion.

4. Confidentiality and Discretion:
• Handle sensitive information with the utmost confidentiality and professionalism.
• Exercise discretion in all interactions and decision-making processes.

1. Qualifications
• Education: Bachelor’s degree in Communication, Business Administration, Management or a related field preferred.
• Experience: Minimum of 1 year of experience as a Personal Assistant, Executive Assistant, or similar role.

2. Skills
• Exceptional organizational and time-management abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
• Strong written and verbal communication skills in English and Malay; proficiency in other languages is a plus.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• High level of professionalism, integrity, and attention to detail.
• Own a driving license.

3. Personal Attributes:
• Proactive and Solution-Oriented: Able to anticipate needs and solve problems efficiently.
• Adaptable and Flexible: Comfortable with changing priorities and demands.
• Team Player: Collaborative and supportive, with a positive attitude toward working with others.
• High Integrity: Adhere to procedures and ensure compliance with all relevant statutory requirements and codes.
• Good time management

• Interested candidates should submit a resume and cover letter outlining their qualifications and interest in the position to humanresource@pgc.com.my. Please include “Personal Assistant to General Manager Application” in the subject line.
• PGC is looking to appoint quickly and so may appoint before the deadline for applications, therefore you are advised to submit your application at the earliest convenience.
• We will not be able to reply to every applicant. If you have not heard from us within two weeks of the closing date, we will not be shortlisting you on this occasion.